Administrative Assistant
Administrative Assistant
Inglewood | West Vancouver | Full Time
The Opportunity
At Baptist Housing, every day is an opportunity to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support for you is prioritized.
As the Administrative Assistant, you will provide comprehensive administrative support to the Administrator, managers, and multi-disciplinary leaders. You will be responsible for managing office communications, documents, and projects while ensuring seamless coordination with residents, team members, visitors, partners, and external agencies.
About The Role
As an Administrative Assistant, you will embody our organizational values and practice servant leadership by prioritizing the needs of others. Your responsibilities will include:
Providing administrative support, including maintaining calendars, scheduling meetings, and coordinating events.
Acting as the first point of contact at reception, answering inquiries in person and by phone.
Handling confidential information with discretion and in compliance with privacy policies.
Managing office communications, including sorting and distributing mail, emails, and other documents.
Organizing and maintaining both hard copy and electronic filing systems.
Preparing various documents such as reports, spreadsheets, invoices, and correspondence.
Processing accounts payable, ensuring proper documentation and approvals.
Coordinating Resident care reviews, admissions, and discharges.
Assisting with health and safety initiatives by identifying and addressing workplace hazards.
Ordering office and clinical supplies as needed.
Supporting the responsibilities of the Resident Business Coordinator in their absence.
Requirements
Completion of a recognized post-secondary program in Business Administration or a related field (preferred).
Minimum three years of administrative support experience, preferably in a long-term care environment.
Proficiency in Microsoft Office Suite (Word, Excel, Publisher, and Outlook).
Strong written communication skills, including grammar, spelling, and punctuation.
Ability to type at 60 words per minute with a high level of accuracy.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Excellent interpersonal and problem-solving skills.
Ability to work independently while also collaborating effectively within a team.
About You
You are an enthusiastic and professional individual with a passion for serving others. You have a positive, “can-do” attitude and excel in building relationships. You are service-oriented, detail-focused, and thrive in a dynamic work environment. Your strong communication skills and diplomacy allow you to manage challenges effectively while maintaining a respectful and supportive workplace culture.
Compensation & Benefits
An hourly salary of $25.15. Your comprehensive benefits include employer-paid extended health and dental coverage, along with three weeks’ vacation. Additionally, we provide RRSP matched contributions and support for your ongoing professional development.
Baptist Housing Careers
Our Promise
At Baptist Housing, every day is an opportunity for you to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support for you is prioritized. Joining Baptist Housing means becoming a part of a committed and compassionate team that strives to create a warm and relational community where you can confidently bring your whole self to work, knowing that your contributions are valued and recognized. Our people and our values are what set us apart, and together we make a meaningful difference in the lives of our residents.
Why Work at Baptist Housing?
Meaningful Service: Your work matters! You can make a real impact on the lives of our residents. Your role is both fulfilling and purposeful.
Supportive & Fun Community: We're more than colleagues. Experience a supportive, safe and fun environment where we take our work seriously, but not ourselves.
Recognition & Appreciation: Experience appreciation events and receive recognition awards through our team programs
How To Apply
To apply for this position, please click the 'Apply' button where you can submit your resume and complete the necessary steps to apply for this job. We look forward to reviewing your application. We look forward to reviewing your application.