Scheduling Assistant (Summer Student Opportunity)
Scheduling Assistant - Student
Sun Pointe Village | West Kelowna | Summer Employment
About You
You have a meticulous attention to detail, ensuring accurate organization and structuring of information in schedules and calendars. You’re proactive and anticipate and mitigate scheduling conflicts, bottlenecks, and potential issues, always staying one step ahead. Your excellent organizational skills enable you to handle multiple tasks, priorities, and appointments simultaneously without compromising quality or missing deadlines. Your computer skills are excellent, and you’re a quick learner. You communicate clearly and professionally with team members, and stakeholders, actively listening, understanding requirements, and conveying information concisely. You also enjoy fast-paced environments, adapting quickly to changing priorities without getting frustrated or flustered. You manage your time well so that you maximize your productivity. A problem or challenge doesn’t scare you, as you can think critically and creatively to help resolve issues with a solution-based mindset. You also enjoy being a part of a team and are known for being extremely helpful. People enjoy talking to you, and your laugh lights up a room. You are a Canadian citizen or permanent resident.
About The Role
You’ll be responsible for managing team member vacancies daily and other administrative tasks as needed. You’ll receive team member sick calls, vacation requests, and shift swaps, successfully replacing absent team members, in addition to maintaining team member files. You’ll fill an 8-week position for 35 hours per week at our Sun Pointe Village community, with shifts typically scheduled to run from 8 a.m. to 330 p.m., Monday through Friday. This temporary role has the potential to become an ongoing casual position. Your position reports to the Human Resources Manager.
About Us
Baptist Housing provides enhanced living communities and exceptional care to almost 2000 seniors in British Columbia. We provide long term care, assisted living, supportive housing, home support and adult day programs in our communities in Kelowna, Vancouver and Victoria. We serve through a culture of caring where we put the wellness of our residents first. We live out a Servant Leadership model that collaborates in teams and builds strong relationships while exemplifying Christ-like values. We put the wellness of our residents first, in a person-centered approach. We're a committed group of people who bring their whole selves to work, and we're also FUN! We take what we do seriously, but not ourselves. We're affiliated with the Fellowship of Evangelical Baptist Churches Pacific.
About Our City
Located along the beautiful shores of Okanagan Lake, in the heart of the stunning Okanagan Valley, Kelowna is an inviting community in which to live and work. Our Sun Pointe Village community is located in central Rutland on the corner of Rutland and Leathead Roads
What You Receive
As a student summer grant funded position your compensation is $15.50/hour for an 8-week period.
How To Apply
Please provide a resume and cover letter to careers.kelowna@baptisthousing.org with "Student Scheduling Assistant" in the subject line. In your cover letter, please explain why you believe you are the right person to execute this role for our Kelowna communities this summer. We welcome your questions about this opportunity at the same email address. If selected, you would consent to a criminal record check (CRC) for working with vulnerable adults and provide proof of COVID-19 vaccination as a condition of employment. We will contact only those candidates who have been shortlisted for an interview. We will continue to accept applications until the best candidate is selected. We appreciate your interest in working with Baptist Housing.